Sunday, October 29, 2006
REQUEST FOR PROPOSAL (RFP) FOR PROVIDING COMPREHENSIVE CONSULTANCY SERVICES FOR SETTING UP OF SIX AIIMS LIKE APEX HEALTHCARE INSTITUTES
Request for Proposal (RFP) for appointment of PROJECT CONSULTANT for Providing Comprehensive Consultancy Services for Setting up of Six AIIMS like Apex Healthcare Institutes at Bhopal, Bhubaneswar, Raipur, Patna, Jodhpur and Rishikesh in the states of Madhya Pradesh, Orissa, Chattisgarh, Bihar, Rajasthan and Uttaranchal respectively.
Letter of Invitation
2 - 22
Appendix 1: Formats for Technical Proposal
26 - 41
Appendix 2: Formats for Financial Proposal
42 - 53
Section 2 (Terms of Reference)
55 - 60
Role of Project Consultant
60 - 63
Scope of Services
- Management/Administration Services
66 - 79
- Architectural Services
80 - 82
- Quantity Surveying Services
83 - 85
- Civil & Structural Engineering Services
86 - 88
- Electrical Engineering Services
89 - 95
- IT Services
95 - 98
- Mechanical Engineering Services
98 - 101
- Project Management / Construction Supervision Services
106 - 110
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Form of greement
111 - 113
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General conditions of Agreement
114 - 138
Reference No: …………………
Project Name: Setting up of Six AIIMS like Apex Healthcare Institutes at Bhopal, Bhubaneswar, Raipur, Patna, Jodhpur and Rishikesh in the states of Madhya Pradesh, Orissa, Chattisgarh, Bihar, Rajasthan and Uttaranchal respectively.
Name of the Ministry / Department: Ministry of Health & Family Welfare; Government of India
Title of Consulting Services: Comprehensive Consultancy Services
Section – 1: Letter of Invitation
LETTER OF INVITATION (LOI)
Subject: Letter of Invitation seeking Project Consultant for providing Comprehensive Consultancy Services in Setting up of Six AIIMS like Apex Healthcare Institutes at Bhopal, Bhubaneswar, Raipur, Patna, Jodhpur and Rishikesh in the states of Madhya Pradesh, Orissa, Chattisgarh, Bihar, Rajasthan and Uttaranchal respectively.
For the purpose of this Request for Proposal, unless otherwise specified or repugnant to the subject or context, the following terms shall be deemed to have the following meanings:
(a) "CLIENT" shall mean the Ministry of Health & Family Welfare, Govt. of India or any authority set-up by the Ministry of Health & Family Welfare, Govt. of India for establishing and running the six institutes.
(b) “NODAL OFFICER” shall mean the representatives of "CLIENT" who are duly empowered and authorized to act for and on their behalf
(c) "PROJECT CONSULTANT / CONSULTANT" shall mean any entity or persons or associations of person who have been short-listed to submit their proposals that may provide or provides the Services to the Client under the Contract.
(d) “Contract” means the Contract signed by the Parties and all the attached documents, that is General Conditions of Contract and the Appendices.
(e) "PARTIES" shall mean CLIENT and PROJECT CONSULTANT, each one individually referred to as PARTY.
(f) “Day” means calendar day.
(g) “Government” means the Government of India.
(h) “LOI” (Section 1 of RFP) means the Letter of Invitation being sent by the Client to the short-listed Consultants, which provides short-listed Consultants with all information needed to prepare their proposals.
(i) “Proposal” means the Technical Proposal and the Financial Proposal.
(j) “RFP” means the Request for Proposal prepared by the Client for the Selection of Project Consultants.
(k) "Assignment / job” means the work to be performed by the Project Consultant pursuant to the Contract.
(l) “Terms of Reference” (TOR) means the document included in the RFP as Section 2 which explains the objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Client and the Project Consultant, and expected results and deliverables of the Assignment/job.
(m) "AUTHORISED REPRESENTATIVE" shall mean the representatives of "CLIENT" and/or "PROJECT CONSULTANT" as the case may be who are duly empowered and authorized by their respective organisations to act for and on their behalf.
(n) "DATE OF ACCEPTANCE" shall mean the date on which CLIENT confirms written acceptance of PROJECT CONSULTANT’S SERVICES.
(o) "PROJECT" shall mean the Setting up of Six AIIMS like Apex Healthcare Institutes for which PROJECT CONSULTANT is to provide SERVICES in accordance with and as per the terms and conditions of this AGREEMENT.
(p) “PROJECT MANAGEMENT COMMITTEE (PMC)” shall mean the apex steering and monitoring body to oversee the implementation of the project.
1.1 Your firm, along-with other firms who had earlier submitted their EOI, are hereby invited to submit a technical and financial proposal for providing comprehensive consulting services for Setting up of Six AIIMS like Apex Healthcare Institutes at Bhopal, Bhubaneswar, Raipur, Patna, Jodhpur and Rishikesh in the states of Madhya Pradesh, Orissa, Chattisgarh, Bihar, Rajasthan and Uttaranchal respectively. Your proposal could form the basis for future negotiations and ultimately an agreement between your firm and the Client.
1.2 To enable your firm, along-with other firms who had earlier submitted their EOI, to submit a more comprehensive proposal than previously requested for in our advertisement, the Terms of Reference (TOR), which outlines the role and scope of work of the Project Consultant is given in Section-2 (Terms of Reference). The TOR should be considered as the minimum requirement for performing the scope of the work. Ministry of Health & family Welfare, Government of India reserves the right to effect any additions or changes in the scope of the work as deemed necessary in the TOR during the period of the assignment.
1.3 To obtain first-hand information on the Assignment and on the local conditions, you are encouraged to visit the sites and also attend a pre-proposal conference to be held on 05.07.2006, at 11:00 AM at 249 A-Wing; Committee Room, Nirman Bhawan; New Delhi – 110011. You must fully inform yourself of local conditions and take them into account in preparing your proposal.
1.4 Please note that (i) the costs of preparing the proposal and of negotiating the contract, including visit(s) to the sites/client, are not reimbursable as a direct cost of the Assignment; and (ii) the Client is not bound to accept any of the proposals submitted and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Consultants.
1.5 Conflict of Interest
1.5.1 Client requires that Consultants provide professional, objective, and impartial advice and at all times hold the Client’s interests paramount, strictly avoid conflicts with other Assignment/jobs or their own corporate interests and act without any consideration for future work.
1.5.2 Without limitation on the generality of the foregoing, Consultants, and any of their affiliates, shall be considered to have a conflict of interest and shall not be recruited, under any of the circumstances set forth below:
Conflicting activities : (i) A firm that has been engaged by the Client to provide goods, works or Assignment/job other than consulting Assignment/job for a project, and any of its affiliates, shall be disqualified from providing consulting Assignment/job related to those goods, works or Assignment/job. Conversely, a firm hired to provide consulting Assignment/job for the preparation or implementation of a project, and any of its affiliates, shall be disqualified from subsequently providing goods or works or Assignment/job other than consulting Assignment/job resulting from or directly related to the firm’s consulting Assignment/job other than consulting Assignment/job are defined as those leading to a measurable physical output, for example surveys, exploratory drilling, aerial photography, and satellite imagery.
Conflicting Assignment/job; (ii) A consultant (including its Personnel and Sub-Consultants) or any of its affiliates shall not be hired for any Assignment / job that, by its nature, may be in conflict with another Assignment/job of the Consultant to be executed for the same or for another Client. For example, a Consultant hired to prepare engineering design for an infrastructure project shall not be engaged to prepare an independent environmental assessment for the same project, and a Consultant assisting a Client in the privatization of public assets shall not purchase, nor advise purchasers of, such assets. Similarly, a Consultant hired to prepare Terms of Reference for an Assignment/Job should not be hired for the Assignment/Job in question.
Conflicting relationships (iii) A Consultant (including its Personnel and Sub-Consultants) that has a business or family relationship with a member of the Client’s staff who is directly or indirectly involved in any part of (i) the preparation of the Terms of Reference of the Assignment/Job, (ii) the selection process for such Assignment./job, or (iii) supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Client throughout the selection process and the execution of the Contract.
1.5.3 Consultant have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Any such disclosure shall be made as per the standard forms of technical proposal provided herewith. If the consultant fails to disclose said situations and if the Client comes to know any such situation at any time, it may lead to the disqualification of the Consultant during bidding process or the termination of its Contract during execution of assignment.
1.5.4 No agency or current employees of the Client shall work as Consultants under their own ministries, departments or agencies.
1.6 Unfair Advantage
If a short-listed Consultant could derive a competitive advantage from having provided consulting Assignment / job related to the Assignment/job in question and which is not defined as conflict of interest as per para 1.5 above, the Client shall make available to all short-listed Consultants together with this RFP all information that would in that respect give such Consultant any competitive advantage over competing Consultants.
1.7 Request for Proposal Stage
This stage will involve the preparation and lodgement of full, legally binding bids by Pre-qualified Bidders short-listed from EOI stage. The main steps in this stage are:
- Notification to Pre-qualified Bidders
- Issue of information Memoranda, Request for Proposal (RFP) and draft documentation
- Site visits & possible technical site inspections.
- Limited written question and answer process
- Pre-proposal Conference
- Pre-bid confirmation of acceptance of draft documentation
- Lodgement / Opening of Bids
- Presentation of Proposal
- Selection of Project Consultant
2.1 To prepare a proposal, please use the attached formats (Appendix-1 & 2).
2.2 Bidders requiring a clarification of the Documents must notify the Client, in writing, not later than thirty (30) days before the proposal submission date. Any request for clarification in writing, or by cable, telex or tele fax shall be sent to the address indicated below. The Client shall respond by cable, telex or telefax to such requests and copies shall be sent to all the firms invited to submit their proposal. All correspondence shall be made in English in writing to.
Executive Director (PG-II)
HSCC (I) Ltd.
E- 6 (A), Sector – 1
NOIDA (U.P) – 201 301
Tel: 0120 – 2519784; Fax: 0120 – 2542447
The queries and the replies thereto shall then be available to all bidders in the form of an addendum, which shall be acknowledged in writing by the Bidders.
2.3 At any time before the submission of proposals, the Client may, for any reason, whether at its own initiative or in response to a clarification requested by an invited bidding firm, modify the Documents by amendment. The amendment shall be sent in writing or by cable or facsimile to all the firms invited to submit proposal and will be binding on them. The Client may at its discretion extend the deadline for the submission of proposals.
2.4 Earnest Money Deposit (EMD)
2.4.1 An EMD of INR Ten Lacs (Rs 1,000,000), in the form of Demand Draft / bank guarantee in favour of “HSCC (India) Limited; Block – E – 6 (A); Sector – 1; NOIDA; UP – 201 301” from any Scheduled Bank, must be submitted along-with the Proposal. No other mode/form of payment shall be acceptable.
2.4.2 Proposals not accompanied by EMD shall be rejected as non-responsive.
2.4.3 No interest shall be payable by the Client for the sum deposited as earnest money deposit
2.4.4 The EMD of the unsuccessful bidders would be returned back within one month of signing of the contract.
2.5 The EMD shall be forfeited by the Client in the following events:
2.5.1 If the proposal is withdrawn during the validity period or any extension agreed by the consultant thereof.
2.5.2 Of the Proposal is varied or modified in a manner not acceptable to the Client after opening of Proposal during the validity period or any extension thereof.
2.5.3 If the Consultant tries to influence the evaluation process
2.5.4 If the First ranked Consultant withdraws his proposal during negotiations (failure to arrive at consensus by both the parties shall not be construed as withdrawal of proposal by the Consultant).
2.6 Tender Document Fees
All Consultants are required to pay INR Ten Thousand only (Rs 10,000), towards Tender Document Fees in the form of Demand Draft from any Scheduled Bank drawn in favour of “HSCC (India) Limited” and payable at New Delhi. The Tender Document Fees is Non-Refundable.
Please note that the Proposal, which does not include the tender Document Fees, would be rejected as non-responsive.
3. PREPARATION OF PROPOSAL
The Proposal as well as all related correspondences exchanged by the Consultants and the Client, shall be written in English language, unless specified otherwise.
3.1 In preparing the technical proposal, you are expected to examine all terms and instructions included in the Documents. Failure to provide all requested information shall be at your own risk and may result in rejection of your proposal.
3.2 Your technical proposal should provide the following and any additional information, using the formats attached in Appendix-1. Submission of the wrong type of Technical Proposal will result in the Proposal being deemed non-responsive:
(i) Corporate Qualifications: Describe the firm’s (or the group of firms comprising one offer) specific corporate qualifications, i.e. its full range of capabilities, specific relevant experiences and the role of the firm in rendering the required services, qualified personnel and resources that will be brought to bear in undertaking this assignment. The bidder should demonstrate the relevant work experiences clearly indicating actual services rendered in setting up of world-class healthcare institutes. For each assignment, the outline should indicate, inter alia, the profiles of the staff provided, duration, contract amount and firm’s involvement, start date, completion dates etc.
Details of agreement between members of the consortium, binding all the members severally and jointly during the entire duration of the contract are to be provided. The MOU should be a detailed and valid agreement between the Consortium members defining clearly the role, responsibility and scope of work of each member along with nomination of leader for the purpose.
In the case of a Joint Venture or Consortium, all members of the Consortia as mentioned in the RFP shall be jointly and severally liable to the Client for all the Project Consultants’ obligations under this Contract.
(ii) Approach and Methodology: Submit a comprehensive description of the approach and methodology (work plan) that the bidder proposes to undertake the comprehensive project consultancy services. Please submit detailed Network (PERT / CPM / Specialised Management Software) to demonstrate the task involved and the accomplishment of the same within the designated time frame.
(iii) Assignment of Professional Team: The Firm/Consortia shall assign a Central team at New Delhi and a team for each of the sites. The Firm/Consortia shall present the composition of the proposed staff team, the tasks, which would be assigned to each of the sites, their timing and prior relevant experience. (Any alternate to key professional staff proposed should have equivalent or higher qualifications and experience).
A short-listed consultant may associate / realign with any of the short-listed consultants and/or short-listed individual expert at the time of submission of proposal. Under such circumstances each member of the Consortium shall be evaluated as per the qualification/ eligibility criteria set forth in Proposal Evaluation. The combined score of the each member of the association of consultant shall be taken into account for evaluation purpose. However, the lead member of the association of the consultant shall be the consultant who has been short-listed by the Client and Client shall deal with only the lead member for the purpose of this assignment. Besides, the Project Consultant / Consortia of Firms should fulfill the original Expression of Interest (EOI) qualifying norms as follows:
a. Project Consultant/Consortia of Firms shall be of National/International repute with a demonstratable track record of rendering Consultancy Services for a Project of the magnitude envisaged
b. Project Consultant/Consortia of Firms should have provided project consultancy services to atleast two projects of national/international level healthcare institutes with a minimum value of Rs.150 Crores each during the last seven years.
c. An international firm should have an Indian firm as one of its partners.
(iv) CV’s recently signed and dated by the proposed key professional staff (in original). Key information should include number of years with the firm, and degree of responsibility held in various assignments during the last seven (07) years.
(v) Estimates of the total time effort (person x months) to be provided to carry out the Assignment, supported by network diagrams showing the time proposed (person x months) for each professional staff member. All proposed personnel are expected to be available for the duration of the assignment and should submit their written confirmations indicating their availability.
(vi) In the event, due to any avoidable circumstances, it becomes inevitable to change the personnel assigned for the subject assignment, the same shall be done only with the written permission of the Client subject to the condition that the personnel so changed shall possess similar or better qualifications & work experience as were available with the personnel in position.
3.3 The technical proposal shall include all information as required and shall not include any financial information.
3.4 Financial Proposal
The financial proposal shall be submitted as per the “Formats for Financial Proposal” (Appendix – 2). The price shall be quoted as total all inclusive lumpsum price (inclusive of all taxes etc.) as per the following:
A. Providing Comprehensive Consultancy Services for setting up Six AIIMS like Apex Healthcare Institutes at Bhopal, Bhubaneswar, Patna, Raipur, Jodhpur & Rishikesh in the states of Madhya Pradesh, Orissa, Bihar, Chattisgarh, Rajasthan & Uttaranchal respectively except Project Management/Construction Supervision Services as per terms of Reference. In case the client so decides not to execute any site of the six sites stated above, there shall be pro-rata reduction per individual site of the quoted price in the case of reduction in the number.
B. Providing Project Management/Construction Supervision Services for setting up of Six AIIMS like Apex Healthcare Institutes as per terms of reference with the proviso for pro-rata reduction per individual site of the quoted price in the case of reduction in the number of construction of individual institutes.
The firm/Consortia should quote lumpsum for both the services as per TOR for all the six sites. The Total Price shall be the summation of Sr. No. A & B above in para 3.4.
Besides the total all inclusive lumpsum price including all taxes etc., breakup of prices as required under the formats is also to be furnished.
4. SUBMISSION OF PROPOSAL